Role: Executive Assistant
Location: Ross, CA (remote base with 25% of the time in person)
Reports to: Founder & CEO

Our client is a pioneering somatic and consciousness-based healing organization supporting high-impact individuals with complex medical, emotional, and energetic challenges that defy traditional solutions. The founder is a globally recognized expert in body-based healing, emotional integration, and systems-level transformation. Clients include top-tier entrepreneurs, philanthropists, and mission-driven leaders who want to optimize their bodies, consciousness, and impact.

Their mission is to scale the foundational tools of somatic, emotional, and energetic well-being so they are accessible to every human — from Silicon Valley boardrooms to underserved communities around the globe.

Position Overview

They are seeking a deeply reliable, systems-minded Executive Assistant to serve as the operational backbone of the founder’s day-to-day work. You’ll ensure the details are clean, the wheels are turning, and nothing slips through the cracks, so the founder can focus on deep client immersion, high-leverage systems design, and intellectual R&D.

This is a deeply operational role for someone who finds flow in inbox zero, neatly organized folders, and making chaos calm.

Key Responsibilities

• Calendar & Email Management: Coordinate complex calendaring across healing sessions, investor meetings, travel, and internal projects. Triage inboxes and draft responses where appropriate.

• Task & Workflow Execution: Track follow-ups, execute admin-level project tasks, handle logistics, and ensure nothing falls through the cracks during client immersion periods or travel.

• Founder Shadow Support: Be the other half of the Founder’s brain when they’re deep in healing mode, working quietly in the background to keep everything humming.

• Document Management & Note Systems: Own upkeep of internal SOPs, client follow-up logs, file systems, and backend infrastructure.

• Vendor & Partner Communications: Professionally manage logistical email threads with vendors and partners when needed.

• Light Project Coordination: Help scope and sequence simple admin projects and keep them moving (e.g. onboarding a new vendor, organizing a folder system, setting up a scheduling tool).

• Client Success: Full spectrum support of client relationships, from initial contact, through sales, pre- and post-session scheduling, tracking and supporting client follow-up between sessions.

• PA Support: Personal admin (calendaring, email, document management). Development of SOPs for home and personal life. Not a domestic position; we have wonderful housekeepers.

• On-Site Support: Packing/unpacking for remote work trips, prep & breakdown of space for client sessions, on-site supporting some client immersion days.
  

Ideal Candidate

• Ecosystem-oriented - loves taking care of a whole ecosystem, nurturing, protecting, growing. People and life itself come first. Tasks, projects, and physical resources are a means to the end of taking amazing care of people.

• Anchored in follow-through, precision, and execution

• Finds joy in tidiness, organization, checklists, and keeping a system running without needing creative input

• Tech-savvy with strong working knowledge of GSuite, Zoom, Airtable, task managers, and light automation tools

• Proactive; sees problems and solves them before being asked

• Calm and grounded; able to manage time zones and urgent requests with maturity, tact, and confidentiality

• Mission-aligned; someone who feels proud to support a healing mission and believes in the deeper why

Alignment & Culture

This role is designed for someone who resonates with the mission and feels genuinely proud to support it. You don’t need to be immersed in the world of somatics or energy work to thrive here.

What matters most is that you care about supporting meaningful work in the world, and that you find fulfillment in being the steady hand behind the scenes that keeps everything running smoothly.

This is not a role for someone looking to apprentice, pivot into client-facing work, or be deeply immersed in the healing itself — but for someone who brings heart, precision, and dedication to the operational foundation that allows this mission to scale.

Logistics

• Time Zone: PST

• Schedule: Generally Mon–Fri, 9–5 PST (with light flexibility); availability during Founder’s client immersion windows is key (some days unplugged)

• Location: Remote base, about 25% in person.

• Start Date: ASAP ideal, can be flexible

• Compensation: Starting salary $90,000-$120,000/year

If you thrive in detail, crave autonomy, and love working behind the scenes of powerful mission-driven work, we’d love to hear from you.